A log of each financial transaction as it is added,
changed, or deleted maintained by QuickBooks Online. This audit log serves as
a QuickBooks audit
trail that lets you see
exactly what changes were made, and who made them.
To access the QuickBooks
audit trail or audit log, you must have full
access rights. For audit and security reasons, you cannot disable it.
You can use the audit log to research changes made
to an individual or multiple transactions. Information that you will find in the audit trail in QuickBooks includes -
- the date of the change.
· type of change or event.
· name of a customer or supplier related to the change.
· any original transaction date and amount.
In addition to the above, for most transactions or
events, you can select View in the History column to open the Audit History,
detailing changes to an individual transaction or event.
How
to access the QuickBooks audit trail?
The audit log provides a list of all activity on
your QuickBooks Online company file. To access the audit trail QuickBooks, follow these steps -
- ·
Select the Gear icon on the Toolbar.
- ·
Under Tools, select Audit Log.
- · Select the Filter button.
·
Use the fields on the Filter panel to
choose the appropriate User, Date, or Events filter to narrow the results.
·
Select Apply.
The audit log shows 150 records at a time. If you
have more records, you can select Previous or Next to move between pages of
records. When you print the audit log, the History column is not printed.
When checking login and logout activity, keep in
mind that the system only records a log out if you actually select Sign Out. If in
case, you close your browser or navigate to another URL, the system
automatically logs you out after a short period of inactivity but does not
record that as a log out in the Audit Log. Additionally, the History column does
not provide a View option or an Audit History for login or logout activity.
When you review your QuickBooks
audit trail, you may notice the following users that were created by
the system when making direct changes to your company -
Support
Representative - Attached to changes made by a QuickBooks Online
support consultant.
·
System
Administration - Indicates changes made automatically by
QuickBooks Online.
·
Online
Banking Administration - Indicates a change related to your
connected bank accounts made automatically by QuickBooks Online.
·
Import
Administration - Indicates an automatic change related to
the conversion of your data from QuickBooks
Desktop edition.
How
to access QuickBooks audit trail report?
To view QuickBooks
audit trail report, choose Reports, Accountant
and Taxes, and the Audit Trail. The audit trail report will appear on the screen.
Although, QuickBooks
audit trail report defaults to today's date, you can easily change the date
range at the top of the screen. As you might expect, this report may contain a
lot of data so you may need to trim down the data.
If you are facing any issue with QuickBooks audit trail, feel free to
call at Accountant Squad’s QuickBooks
Support Number 1-888-502-0363 for getting instant technical support.
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